Shift Manager Pro — Privacy Notice

Effective date: 26 September 2026.

Publisher: Vantage Digital Studio. Support: sales@vantagedigitalstudio.com.

About this notice

Shift Manager Pro is published by Vantage Digital Studio. This notice explains how the iPhone app uses information, what stays in its local storage, and what can leave your device when you choose to use system services or share information.

Shift Manager Pro does not require an account and does not contain subscriptions, in-app purchases, advertising or publisher tracking.

Information used by the app

The app saves the names you give its two local profiles, notes and quick tags attached to calendar dates, generated shift-pattern information, holiday and leave records, allowance and time-off-in-lieu information, and photos you choose to attach. Notes can include shift times, work patterns or any other information you enter.

Holiday and leave records can contain a description, category, amount, start and end dates, and a local identifier for a related system Calendar event. The app also saves your active profile, appearance and week-start preferences, onboarding status, reminder settings, and pattern settings. When older data needs date conversion, it saves the original time zone you confirm.

These records are used to display and manage your schedule, leave and allowance on your device. Profile names are local labels, not online accounts. Vantage does not automatically receive these records.

Local storage and device backups

Notes, profile names, shift-pattern information, holiday and leave records, allowance information, Calendar event identifiers and preferences are stored in the app's local settings. Attached images are saved as files in the app's local storage. There is no app-operated server database, iCloud synchronisation or Keychain storage.

Depending on your device settings, Apple's device backup can include app data. Restoring a backup can restore older records. Backups are managed through Apple or your computer, not by Vantage. The app does not manage or delete those backups.

System Calendar access

When you save a holiday or leave entry, Shift Manager Pro asks for permission to access Calendar. If you allow access, the app creates an all-day event in your default system calendar. The event title contains the leave category and the description you entered, and the event dates match the start and end dates you selected.

The app stores the event identifier returned by Apple's EventKit framework in its local data. It uses that identifier to find the same event when you edit or delete the related entry. It does not browse or import unrelated Calendar events. If Calendar permission is denied, the holiday or leave entry remains available in Shift Manager Pro without a system Calendar event.

Deleting a linked holiday or leave entry, resetting booked holidays, replacing imported holiday data, or resetting all app data causes the app to attempt to remove the linked Calendar event. An event can remain in Calendar if access is unavailable, the event identifier has been lost, or the event was copied without its identifier. Deleting or offloading the app does not itself remove events already written to Calendar; you can remove remaining events in Apple's Calendar app.

Calendar access is provided by Apple and can be changed in iPhone Settings. Calendar data used through EventKit is not uploaded to Vantage.

Photos, camera and files

You can select an image using Apple's photo picker or Files picker, or take a photo using the camera. The app reads the image you select and saves a local attachment. It does not scan your whole photo library or upload attachments to Vantage.

An image selected from Photos or Files can contain embedded information such as the place or time it was taken. The app does not deliberately strip that information from imported image files, so do not assume it has been removed. Camera images are saved as JPEG attachments; the app does not add them to your photo library.

Apple or your chosen file provider can use a network connection to retrieve a cloud-backed image. That is separate from an upload to Vantage. The app does not use contacts, microphone recordings, location services or Bluetooth.

Notifications

If you enable the daily reminder and allow notifications, iOS schedules a repeating local notification at your chosen local time. Its message is "Check your schedule for today!" It does not include your notes, profile name, photos or shift details.

This is a local reminder, not a push message from a Vantage server. You can turn it off in the app or manage permission in iPhone Settings.

Import, export and sharing

Import from Clipboard reads a compatible calendar export when you tap that control. After your confirmation, it replaces the active profile's notes and holiday records. Before replacement, the app attempts to remove system Calendar events linked to the records being replaced. Imported records do not contain Calendar event identifiers and do not automatically create new system Calendar events. Older exports require you to choose their original time zone. Import does not replace attached photos, profile names, allowance information, shift-pattern settings or app preferences.

Export Calendar & Holidays copies the active profile's notes and holiday records to the system clipboard. It removes system Calendar event identifiers and does not include profile names, photos, allowance information or app preferences. The exported text can still contain personal information you put in notes or holiday records.

Vantage does not automatically receive exports. You decide whether to paste them into another app, message or email, and who receives them. Other apps and system clipboard features, including Universal Clipboard if enabled, can handle the copied information. Review it before sharing. Resetting the app does not erase clipboard contents or copies you have sent elsewhere.

Network activity and third-party services

The app has no publisher telemetry, analytics SDK, advertising, tracking, remote database or automatic upload feature. Its schedule, system Calendar integration and local reminders do not need a Vantage account or a connection to a Vantage service.

Tapping Privacy Policy opens a fixed public web address in your browser. No schedule records, Calendar events, profile names or images are added to that address. The browser sends the website and its hosting provider the information needed to request the page, such as an IP address and browser information. Website use is separate from the app's local storage.

Apple's operating system, App Store, backups, Calendar, photo services, file providers and any apps you use to share an export have their own privacy practices. This notice does not promise that those services have no network activity.

For the website's separate practices, read the Vantage website privacy policy.

Retention and deletion

App records have no automatic expiry. They remain in local storage until you change, replace or delete them, reset the app, or delete the app from your device. Older-format records or image copies can remain during compatibility handling until replaced or removed.

You can delete an individual note, holiday or leave entry, or photo attachment. Reset Calendar Notes clears notes and generated pattern information for the active profile; it does not remove holiday records, allowance information, attached photos or the other profile's records. Reset Booked Holidays clears the active profile's holiday records and attempts to delete their linked Calendar events. Reset Allowance clears the active profile's allowance values.

Reset All Data removes both profiles' notes, holiday records, attached photo files, names, allowance and settings, cancels the app's pending and delivered notifications, attempts to delete linked Calendar events, restores default settings and returns to onboarding. If photo removal fails, the app reports an incomplete reset and keeps the notes.

Deleting the app removes its app-managed local data. Offloading the app keeps its documents and data. Neither the in-app reset nor app deletion removes original images in Photos or Files, device backups, exported text, clipboard contents or information already sent to someone else. App deletion does not remove system Calendar events; in-app deletion controls only attempt to remove events that remain linked by an identifier. Manage remaining copies separately.

Your choices

You choose what to enter, which images to attach, whether to allow Calendar access, whether to enable reminders, and whether to import or export. You can edit or delete local records and manage Calendar, camera or notification permissions in iPhone Settings.

Vantage cannot remotely read or delete records held only in your app or system Calendar. Use the app's deletion controls and Apple's Calendar app for those records.

Support and contact

Vantage Digital Studio's owner handles Shift Manager Pro support, privacy enquiries and deletion requests at sales@vantagedigitalstudio.com.

If you contact us, we receive the information you choose to provide, such as your email address, message and attachments. This is separate from using Shift Manager Pro; the app does not automatically send your schedule, Calendar records or support information to Vantage.

Where appropriate, we may use tools such as ChatGPT or Codex to assist with investigating a support issue or preparing a response. We remove personal information wherever reasonably possible before using these tools. Shift Manager Pro does not automatically send information to AI services.

We delete support emails, attachments and related working copies under our control within 90 days after a support issue is resolved, unless we need to retain information for a legal or security reason.

Where support information has been provided to a third-party service as part of resolving your request, that service's own retention practices may also apply. Deleting Vantage's copy does not necessarily cause immediate deletion from another provider's systems.

You can request earlier deletion of support information by emailing sales@vantagedigitalstudio.com. We will delete information under our control unless we need to retain it for a legal or security reason.

Changes to this notice

Changes to the app's privacy practices will be reflected in an updated notice. Check the date at the top to identify the version you are reading.